POLICIES AND PROCEDURES
Sexual Violence Policy and Procedure
December 13, 2016
All management, staff, students, placement partners
Student Contract Signed Form – Acknowledgement of Receipt
Certificate of Completion of Training
List of Staff Completed Training
Standard Complaint Template
Checklist for Complaint Investigation
Sexual Violence Policy
(a) Algonquin Careers Academy (ACA) is committed to providing its students with an educational environment free from sexual violence and treating its students who report incidents of sexual violence with dignity and respect.
(b) ACA has adopted this Sexual Violence Policy, which defines sexual violence and outlines its training, reporting, investigative and disciplinary responses to complaints of sexual violence made by its students that have occurred on its campus, or at one of its events and involve its students.
(c) The person accused of engaging in sexual violence will be referred to as the “Respondent” and the person making the allegation as the “Complainant”.
Definition of Sexual Violence
Sexual violence means any sexual act or act targeting a person’s sexuality, gender identity or gender expression, whether the act is physical or psychological in nature, that is committed, threatened or attempted against a person without the person’s consent, and includes sexual assault, sexual harassment, stalking, indecent exposure, voyeurism and sexual exploitation.
Training, Reporting and Responding to Sexual Violence
(a) ACA shall include a copy of the Sexual Violence Policy in every contract made between it and its students, and provide a copy of the Sexual Violence Policy to career college management (corporate directors, controlling shareholders, owners, partners, other persons who manage or direct ACA’s affairs, and their agents), instructors, staff, other employees and contractors and train them about the policy and its processes of reporting, investigating and responding to complaints of sexual violence involving its students. *Any company participating in offering student internships on their premises must provide an undertaking in writing that it is in compliance with all applicable legislation, including the Ontario Human Rights Code and the Occupational Health and Safety Act and will provide students access to those policies should they encounter issues relating to sexual violence in the workplace.
(b) This ACA Sexual Violence Policy is published on the ACA website.
(c) ACA management, instructors, staff, other employees and contractors of ACA will report incidents of or complaints of sexual violence to the Campus Director upon becoming aware of them.
(d) Students who have been affected by sexual violence or who need information about support services should contact the Campus Director.
(e) Subject to Section 4 below, to the extent it is possible, ACA will attempt to keep all personal information of persons involved in the investigation confidential except in those circumstances where it believes an individual is at imminent risk of self-harm, or of harming another, or there are reasonable grounds to believe that others on its campus or the broader community are at risk. This will be done by:
(i) ensuring that all complaints/reports and information gathered as a result of the complaint/reports will be only available to those who need to know for purposes of investigation, implementing safety measures and other circumstances that arise from any given case; and
(ii) ensuring that the documentation is kept in a separate file from that of the Complainant/student or the Respondent.
(f) ACA recognizes the right of the Complainant not to report an incident of or make a complaint about sexual violence or not request an investigation and not to participate in any investigation that may occur.
(g) Notwithstanding (f), in certain circumstances, ACA may be required by law or its internal policies to initiate an internal investigation and/or inform police without the complainant’s consent if it believes the safety of members of its campus or the broader community is at risk.
(h) In all cases, including (f) above, ACA will appropriately accommodate the needs of its students who are affected by sexual violence. Students seeking accommodation should contact the Campus Director.
In this regard, ACA will assist students who have experienced sexual violence in obtaining counselling and medical care, and provide them with information about sexual violence supports and services available in the community as set out in Appendix 1 attached hereto. Students are not required to file a formal complaint in order to access supports and services.
Investigating Reports of Sexual Violence
(a) Under this Sexual Violence Policy, any student of ACA may file a report of an incident or a complaint to the Campus Director in writing.
(b) Upon receipt of a report of an incident or a complaint of alleged sexual violence being made, the Campus Director will respond promptly and:
(i) determine whether an investigation should proceed and if the Complainant wishes to participate in an investigation;
(ii) determine who should conduct the investigation having regard to the seriousness of the allegation and the parties involved and determine what other officials, offices or departments involved in the investigation;
(iii) determine whether the incident should be referred immediately to the police;
In such cases or where civil proceedings are commenced in respect of allegations of sexual violence, ACA may conduct its own independent investigation and make its own determination in accordance with its own policies and procedures; and
(iv) determine what interim measures ought to be put in place pending the investigation process such as removal of the Respondent or seeking alternate methods of providing necessary course studies.
(c) Once an investigation is initiated, the following will occur:
(i) the Complainant and the Respondent will be advised that they may ask another person to be present throughout the investigation;
(ii) interviewing the Complainant to ensure a complete understanding of the allegation and gathering additional information that may not have been included in the written complaint such as the date and time of the incident, the persons involved, the names of any person who witnessed the incident and a complete description of what occurred;
(iii) informing and interviewing the Respondent of the complaint, providing details of the allegations and giving the Respondent an opportunity to respond to those allegations and to provide any witnesses the Respondent feels are essential to the investigation;
(iv) interviewing any person involved or who has, or may have, knowledge of the incident and any identified witnesses;
(v) providing reasonable updates to the Complainant and the Respondent about the status of the investigation; and
(vi) following the investigation, the Campus Director will:
(A) review all of the evidence collected during the investigation;
(B) determine whether sexual violence occurred; and if so
(C) determine what disciplinary action, if any, should be taken as set out in Section 5 below.
(a) If it is determined by ACA that the Respondent did engage in sexual violence, immediate disciplinary or corrective action will be taken. This may include:
(i) disciplinary action up to and including termination of employment of instructors or staff; or
(ii) expulsion of a student; and/or
(iii) the placement of certain restrictions on the Respondent’s ability to access certain premises or facilities; and/or
(iv) any other actions that may be appropriate in the circumstances.
(a) Should the Complainant or the Respondent not agree with the decision resulting from the investigation, he or she may appeal the decision to the Vice President, ACA within 5 days by submitting a letter addressed to the Vice President advising of the person’s intent to appeal the decision.
Making False Statements
(a) It is a violation of this Sexual Violence Policy for anyone to knowingly make a false complaint of sexual violence or to provide false information about a complaint.
(b) Individuals who violate this Sexual Violence Policy are subject to disciplinary and/or corrective action up to and including termination of employment of instructors or staff or expulsion of a student.
(a) It is a violation of this Sexual Violence Policy to retaliate or threaten to retaliate against a complainant who has brought forward a complaint of sexual violence, provided information related to a complaint, or otherwise been involved in the complaint investigation process.
(b) Individuals who violate the Sexual Violence Policy are subject to disciplinary and/or corrective action, up to and including termination of employment of instructors or staff or expulsion of a student.
(a) Subsequent to the initial implementation of this policy, ACA shall ensure that student input is considered in the further development of its Sexual Violence Policy and every time it is reviewed or amended.
(b) ACA shall review its Sexual Violence Policy 3 years after it is first implemented and amend it where appropriate. This date is January 1, 2020.
Collection of Student Data
(a) ACA shall collect and be prepared to provide upon request by the Superintendent of Private Career Colleges such data and information as required according to Subsections 32.1 (8), (9), (10) and (11) of Schedule 5 of the Private Career Colleges Act, 2005 as amended.
Career College Sexual Violence Policy Template, October 21, 2016
Provincial Rape Crisis Centres
Canadian Association of Sexual Assault Centres
Assaulted Women’s Helpline
Toll Free: 1-866-863-0511
#SAFE (#7233) on Bell, Rogers, Fido or Telus mobile
Telephone Toll-Free: 1-877-336-2433
ATS: 1 866 860-7082
Sexual Assault/Domestic Violence Treatment Centres
35 hospital-based centres that provide 24/7 emergency care to women. To locate the Sexual Assault/Domestic Violence Treatment Centre nearest you, follow http://www.satcontario.com/en/locate_centre.php.
Local Resources in the Greater Toronto and Ottawa areas
Assault Response & Care Centre
Office: (613) 345-3881 or 1-800-567-7415
Sexual Assault Support Services for Women
Iethinisten:ha Women’s Shelter
Akwasasne Family Violence Program
24-Hour Crisis: 1-800-480-4208
Durham Rape Crisis Centre
Sexual Assault Centre (Hamilton and Area)
Crisis: (905) 525-4162
Office (905) 525-4573
Sexual Assault Centre Kingston
Crisis: 613-544-6424 or 1-877-544-6424
Hope 24/7 (formerly the Sexual Assault/Rape Crisis Centre of Peel)
Office: (905) 792-0821
Women’s Support Network of York Region
Crisis: 1-800-263-6734 or 905-895-6734
Office: (905) 895-3646
Sexual Assault & Violence Intervention Services of Halton
Crisis: 905-875-1555 or 1-877-268-8416
Family Transition Place
Sexual Assault Support Centre
Ottawa Rape Crisis Centre
Niagara Region Sexual Assault Centre
Crisis: (905) 682-4584
Office: (905) 682-7258
Oasis Centre des Femmes
Téléphone : 416-591-6565
Courriel : firstname.lastname@example.org
Toronto Rape Crisis Centre: Multicultural Women Against Rape
Additional Resources in the Greater Ottawa area
SASC Sexual Assault Support Centre of Ottawa
sascottawa.com email: email@example.com 613-234-2266
Assaulted Women’s Help Line
On Bell, Rogers, Fido, or Telus >1-866-863-0511
Carleton University Sexual Assault Peer Support Line
Chryslis House (women’s shelter, Kanata)
The Distress Centre
Fem’aide (Francophone Assaulted Women’s Helpline)
femaide.ca 1-877-336-2433 1-866-860-7082
Interval House (women’s shelter) 613-234-5181
Minwaashin Lodge - Aboriginal Women’s Support Centre
Mental Health Crisis Line (ROH)
crisisline.ca 613-722-6914 1-866-996-0991
Mental Health Mobile Crisis Team
(Service of Royal Ottawa Hospital) 613-560-0622
Nelson House (women’s shelter)
The Ottawa Rape Crisis Center (ORCC) 24/7 Crisis Line
orcc.net email:firstname.lastname@example.org 613-562-2333